Human resource management is the backbone of any organization and entails the essentials procedures and policies that make a company viable. Apart from being one of the most important aspects of a successful organization, HR management is also one of the most tedious and time-consuming. As companies look for ways to be more efficient, automation and digitization of HR activities seems to be the next logical step.
Work environments are constantly evolving, especially when it comes to the use of computers and data. If you find yourself shuffling through paperwork when onboarding employees, sifting through old files to find signed contracts or policies, or missing important dates surrounding performance reviews, new hires, and anniversaries, you might want to investigate digitizing. On the other hand, if you find yourself bogged down with administrative tasks, constantly involved in the same repetitive work, and unable to collect data that will influence business decisions, try automating. Digitization and automation are distinct but often go hand in hand.
Digitization vs. automation
Digitization means converting something non-digital into a format used by a computing system. Automation means using technology to execute recurring tasks or processes where manual effort can be replaced. It minimizes costs, increases efficiency, and streamlines operations. Automation is great for high-volume tasks when multiple people are needed to execute tasks, when things are time-sensitive, and when things require compliance and audit trails.
A company needs to assess their HR tasks to recognize the areas that can be optimized with digital solutions. Automating tedious tasks helps companies save a lot of time, and digitizing HR procedures helps reduce paper use—and these are not even the most significant benefits that justify the cost of HR. The data collected and stored on a cloud-based platform is the real value provided to the companies. Using this data, companies practise strategic human resource management, which helps them evaluate the best long-term plans.
Impact of COVID-19 on HR technology
Before COVID-19, many businesses could not imagine moving entirely paperless, but the pandemic forced them to change processes. Moving to remote work allowed employers to continue doing business when the country shut down. If you haven’t already, moving your HR functions to a digital format sets you up to be resilient in future crises and ensures flexibility in the post-pandemic world. In response to the COVID-19 pandemic, many industries had to switch to remote work, and they recognized the benefits of a more technology-inclusive workplace. As a result, organizations are developing hybrid workplace models and are planning to continue post-pandemic.
There are several benefits to digitization and automation. Employee experience is enhanced when they have access to a self-service portal. Employees are empowered, as they can use handheld devices to make changes and complete tasks. There is access to everything in one place, which reduces administrative burdens. Processes are streamlined, and efficiency is maximized. Employers can more easily demonstrate compliance and history of tasks, as well as collect data for planning and strategizing.
Digitize and automate in a way that works for your business
For more than a decade now, HRdownloads has been evolving with the changing HR trends, innovating comprehensive digital HR solutions for businesses across Canada so they can keep loving what they do! Our clients feel supported in all their HR goals with our best-in-class HRIS with cloud-based storage that allows them to complete tasks from anywhere.
We understand that embracing new technologies can be overwhelming. That is why we have created an HR Automation and Digitization Guide to help you find the right solutions for your organization! Download the guide for FREE now!
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